Billing Coordinator / Billing Specialist

Location: Chicago, IL

Department: Accounting

Type: Full Time

Min. Experience: Experienced

Pappageorge Haymes Partners (PH) is an architectural firm located in River North, downtown Chicago. Project types include adaptive re-use, low, mid, and high-rise residential projects, government funded multi-family housing developments, townhomes, single-family homes, urban planning, mixed-use developments, and hotel design.  PH offers competitive wages and benefits including health, dental, vision and life insurance, transit benefits, and 401(k) Retirement Savings plan.  Our River North location is convenient to public transit, the Loop, and plenty of great places to eat and recreate.

Responsibilities will include:

  • Project set up, including review of client contracts and preparation of project budget worksheets for incorporation into Deltek Vision.

  • Track and input budget data for assigned projects.

  • Preparation and processing of monthly client invoicing.

  • Manage responses to client inquiries, including account reconciliation and research.

  • Manage report generation and maintenance.

  • Preparation and processing of monthly employee invoicing.

  • Preparation of Additional Service Authorization Form G604 for transmittal to client and subsequent follow-up.  Update and transmit ASA Memo to appropriate staff members.

  • Review employee timesheets on a semi-monthly basis for accuracy prior to posting for invoicing.

  • Answer inquiries from staff, vendors or clients and communicates financial information to project managers.

  • Manages processing of waivers of lien.


  • Associate Degree or higher, in Finance, or related field or equivalent work experience with emphasis in Accounting.

  • Minimum of 10-years of experience, preferably in the A/E Industry

  • Working knowledge of Deltek Vision, required

  • Working knowledge of Quickbooks, preferred

  • Proficient in MS Office, including Word and Excel

  • Strong data entry and 10 key skills

  • Must be an organized self-starter who can prioritize responsibilities while being detail-oriented and able to meet deadlines.

  • Calm demeanor, poise and superior communication and analytical skills, as well as possess the ability to follow written instructions and maintain a high level of quality and productivity.

  • Ability to apply problem solving techniques.

  • Unquestionable integrity, honesty, and credibility as well as the ability to maintain confidentiality.

  • Positive attitude working with multiple personality types.

  • Ability to work independently and effectively in a fast-paced and demanding environment.

Recruiters and staffing firms: PLEASE DO NOT contact us about this position.  

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